Let’s talk about that time of year that all owners and management companies dread: when we, First Housing, come to visit your property for resident file reviews and a physical inspection. After our inspection, we compile all of our findings into a document called the “Annual Management Review.” Once the Annual Management Review is sent out, the owner has 10 days to sign, date and return it to us.
A question that always seems to come up is who is allowed to sign the Annual Management Review. In a perfect world, the person named on the signature page would sign, date and return it to us. Well, as we all know, we don’t live in a perfect world. So, who else may sign? The only other people who can sign are other owners or persons who have been given owner’s rights through legal documentation that has already been approved by your state agency and recorded by the clerk.
This then begs the next question– who can not sign your Annual Management Review. The property manager, the management company, or someone signing on behalf of the owner is not acceptable. If the owner is capable of providing a signed letter that gives someone else authorization to sign on his behalf, could they have not instead just signed the signature page? As you may have guessed, a letter from the owner granting someone else permission to sign is not an acceptable signature.
The Annual Management Review is considered a legal document. That is why it is imperative that an owner and only an owner sign it. If we do not receive your signature page by the due date listed on the cover sheet, a late letter may be sent. If you submit your signature page with someone other than the owner’s signature, a late letter may also be sent. So, to avoid a late letter, follow these simple instructions and please send your signature page signed by an owner before the due date. And, as always, check with your state agency for any additional guidelines.