Utility Allowances are an important part of the compliance process. These should come from a third party source, such as: the local Public Housing Authority (PHA), a Provider Letter obtained from an approved source, or the Energy Consumption Model (check with your state agency). When determining your specific property needs, indicate amounts specific to the property by circling or placing a check mark next to the amounts. If “Other” costs are noted on the Utility Allowance, include in the total for each unit. Properties using an Energy Consumption Model or Provider Letter should also remember to obtain an appropriate Utility Allowance from a PHA to use for Section 8 households.
Utility Allowances should be updated on the Program Report as households move in or are recertified. Most often, global changes should not be made to the Program Report, though it is important to check with your management company and your state agency to see their recommendation. The most recent Utility Allowance and the former Utility Allowance used should be made available at the management review or by request from the monitors. These charts should agree with amounts used on the Program Report.
The Utility Allowance should be updated at least annually. However, it can be checked more frequently to ensure correct amounts are being used on the property. It is First Housing’s opinion that the Utility Allowances shall be updated on a quarterly basis. The management company may have a schedule for checking this. Utility Allowances should be implemented within 90 days of the change, and management should keep the monitors abreast of any new updates.